Administrative Assistant

Edge Webware
April 27, 2024
Miamisburg, United States of America
Job Type
High school diploma or equivalent; associate's or bachelor's degree is a plus.


We are seeking a detail-oriented and highly organized Administrative Assistant to join our team and provide essential support to our office operations. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of our office and assisting various departments with administrative tasks. This is an in-office, part-time position with full-time potential.


Office Management:

  • Greet and assist clients and visitors in a friendly and professional manner.
  • Manage office supplies and inventory, ensuring stock levels are maintained.
  • Maintain a neat and tidy office.
  • Coordinate office maintenance and repairs as needed.

Scheduling and Calendar Management:

  • Schedule appointments, meetings, and conference rooms.
  • Maintain and update executive calendars.
  • Coordinate travel arrangements and accommodations for team members as required.
  • Plan and execute in-office and offsite events

Communication and Correspondence:

  • Answer and direct incoming phone calls and emails.
  • Draft, proofread, and edit documents, memos, and reports.
  • Handle incoming and outgoing mail and packages.

Data Entry and Record Keeping:

  • Maintain accurate and organized filing systems.
  • Enter data into spreadsheets, databases, websites, and other digital tools.
  • Assist in the preparation and organization of important documents and reports.

Meeting Support:

  • Prepare meeting agendas, materials, and presentations.
  • Record meeting minutes and distribute them to relevant parties.
  • Ensure meeting rooms are set up and equipped with necessary resources.

Assist with Administrative Tasks:

  • Assist various departments with administrative tasks, including photocopying, scanning, and filing.
  • Handle special projects and tasks as assigned by management.


  • Proficiency in office software, including MS Office (Word, Excel, PowerPoint, Outlook), Google Drive, etc.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Attention to detail and the ability to maintain confidentiality.
  • Strong problem-solving and multitasking abilities.
  • Ability to work independently and as part of a team.


Proven experience as an Administrative Assistant or in a similar role.

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